Office Clearance

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The Ultimate Guide To Office Furniture Removal

empty office

At Clearance Solutions, we pride ourselves on our one-stop, eco-friendly office clearance service. From IT removal and data destruction to purchasing of unwanted assets, we cover every angle of the office removals process.

However, one area of this service for which we experience particularly high demand is office furniture removal. When you begin to plan an office move, you may not want your furniture to join you in your company’s new digs. This often leads to office desks and chairs being sent directly to landfill, or languishing unused in a storage facility.

Our approach to office furniture disposal aims to drastically minimise the amount of materials which find their way to landfill, and provide assistance with every part of the office removals process. If you are looking to move workplaces, and need some help with how to organise the contents of your old office, read on for our guide to office furniture clearance.

Create a timeline for the job

Here at Clearance Solutions, we take care of the logistics for you, helping you take your office furniture apart—including the safe disposal and wiping of waste electrical and electronic equipment—and undertaking the removal job. Still, working out the timings of the office furniture removal process is essential. Take note of when the lease on your old office ends and when the new office lease begins, and start planning early. There are plenty of tasks which can be undertaken weeks before the vans start arriving, for example…

Make an office furniture inventory

This is the first and foremost part of the office furniture clearance job itself; by creating an itemised list of the contents of your office, you can note the brand, age and condition of each piece of furniture, from desks and chairs to filing cabinets and kitchen items, complete with images. This document can not only help us to help you assess the potential value of your office furniture, but it can allow you to work out what you want to keep, and what you don’t.

Pricing your old office furniture

An inventory can simplify the issue of getting an idea of how much your furniture is worth. As part of our regular office removals jobs, we regularly buy unwanted office furniture, which we deduct from the overall cost of the job. Working out the cost of the furniture you are looking to get rid of can also help you determine how much you should be spending on any replacement furniture for your new office space.

We are able to deduct the cost of your old office equipment from the price of the office furniture removals job. However if you wish to get an initial pricing estimate for your used furniture, it may help to look through your invoices for the original purchases, and factor in age and levels of wear and tear. This will determine the market value of your furniture in its current state.

Where your old office furniture goes after the move

Part of our end-to-end service is to sell on (or dispose of) your old office furniture for you, with the resale value being taken off the overall cost of your office furniture removal job. If the materials can be recycled or reused by others, we can organise all of this on your behalf, with sustainability and eco-friendliness as our priority.

We aim to not only send your old office furniture to be recycled, but remanufactured; this is a way to utilise as many reusable components of furniture as possible, allowing them to be transformed into entirely new pieces. This is why the price of your old furniture is taken from the cost of your bill; because the process not only reduces waste but allows entirely new furniture to be made from chairs and desks which may have once seen better days.

4 Top Tips For A Green Office Move

Your lease might be up. Your company might be expanding. Your clients may be struggling to reach your office way out in the sticks. Whatever the reason, you are moving offices. But waving goodbye to your old premises doesn’t have to mean waving goodbye to the planet. Here are our 4 tips for a green office move.

Use reusable and/or recycled packaging

Packaging can be one of the most harmful parts of an office move. With all the desks, equipment, stationery, art supplies, cutlery and whatever else there is to transport, you can end up using more crates, boxes and packing peanuts than you ever imagined. This may be a good thing for that guy on your team who loves to pop bubble wrap, but it is a very bad thing indeed for the environment.

In the USA, at least, 90% of all packaging is cardboard. 24.1 million tons of cardboard is thrown away each year, doing untold damage to the environment. Recycling it can make a difference, but it is better to use another material altogether.

Plastic boxes can be sourced from recycled material, meaning using them is already doing good for the planet. According to research published in the Guardian, plastic does much less damage to the earth than cardboard, contributing to only 8% of our CO2 packaging footprint. Strong, long lasting boxes are best, as they can be used for storage while you work in the office, and you can reuse them the next time you move.

Don’t be wasteful

Moving offices will likely mean throwing things away. Whether it’s the furniture—too big or not big enough for your new workspace—or the lollipop-stick effigy of your CEO’s face that you all made at the Christmas party, it is important to make sure nothing you dispose of harms the environment.

Here at Clearance Solutions, we offer a professional office clearance service complete with environmental reports, so you can trust us to recycle or dispose of your office furniture and contents ethically. We even factor in the resale value of items we clear, and offset this against the price of clearing.

Consider electricals

When you move offices, it is understandable if you want to replace some of your old office equipment with new, slicker models. If this is the case, you should read our blog on the importance of data destruction so you don’t leave any confidential information behind. However, equally important to consider is the effect on the environment; leaving electricals to go to waste is very bad. Computers in landfills can give off toxins, contaminating the air we breathe.

The UK government decided to address this problem when it introduced the Waste Electrical and Electronic Equipment recycling regulations in 2006. These regulations were updated in 2013 and are set to be expanded once more in 2019. They stipulate that appliances such as personal computers, telephones, photocopiers, printers and even pocket calculators need to be disposed of in an eco-friendly way.

It is difficult to figure out which kind of appliance is meant to go where, which is why we offer a WEEE disposal service to use our knowledge and expertise to ethically clear your office of any unwanted electrical equipment.

Start fresh at your new office by adopting green practices

Moving to a new office gives you the chance to change the way your company does things. Now is a better time than ever to take the environment into account in your daily office activities. Try encouraging employees to cycle to work; cut back on paper or even go paperless; be more strict about turning off the lights.

There are countless practices you can adopt at your new office to ensure your move was worth it for the planet.

Preparing For Your Office Clearance

Office clearance companies offer all sorts of different services when it comes to disposing of your items. Some will chuck everything in a skip. Some will whack a lot of it in recycling. At Clearance Solutions we will do our best to reuse your items and make the removal as sustainable as possible. In fact we are so good at this that we actually have a negative carbon footprint!

What do you need to clear out?

Our thorough and experienced team will clean out all of your office items. With that in mind, the best way to prepare your office for clearance is to remove items you do not want us to take. We’d hate to re-appropriate that essential office photo of you and the family or your prized glass paperweight!

What can you leave behind?

Worried about confidential data being discovered by others? Don’t be, we can remove that and destroy it securely. You can read more about our approach to data destruction in our guide: “what is data destruction?”.

Concerned about the hazardous waste such as cleaning products? Yes, we can get rid of that nice and safely too. Chances are, if it’s in your office we can dispose of it through the proper channels. Clearance Solutions are fully capable of IT recycling, WEEE recycling and rubbish removal.

In order to make everything as simple as possible, we also offer a removal service should you wish to transport things over to your new place of work. Everything left behind we will do our best to reuse, offsetting anything sold against your costs and thus saving you money!

Other companies may clear everything out of your office but they may not be disposing of them through the proper avenues. For instance, if you just hire a skip to get rid of everything it could all end up in a landfill when another company could be in serious need of a fleet of spinning chairs or ethernet cables. The Clearance Solutions way is both environmentally friendly and people friendly, which we think is the best way to get rid of anything. We offer you sustainable office clearance and we offer it all in the same day.

What state will your property be left in when the clearance company has cleared out?

We leave that up to you. If you want the whole place left clean as a whistle we are happy to do that. We offer a deep clean service or a quick tidy depending on your preference and need.

After we have completed the removal and disposal service we will write up a full environmental report. In addition to that we’ll give you all statutory waste transfer documentation so you can be safe in the knowledge that everything has been disposed of correctly to the best of our ability.

It also means you will have filled out your Duty of Care. When you throw away electrical items you have a Duty of Care to make sure that it’s been disposed of in the right way and to demonstrate that the Waste Hierarchy has been adhered to. We do that for you and give you all the documentation you need to put your mind at ease.

The important thing is we won’t leave the place like a tornado has hit it for you to clean up. We want you to be happy before, during and after the clearance process, and if you use Clearance Solutions we’re pretty sure you will be.

The Importance Of Data Destruction

data destruction

Due to the removal of old office equipment including filing cabinets and computers, most office clearances require data destruction services as there can be a plethora of confidential materials to take care of.

What is data destruction?

Data destruction, also known as data disposal, refers to the process of destroying physical, electronic and digital data. Following data destruction, the original document should be completely unreadable or unable to be accessed.

Data destruction services

Various types of data are stored in different formats which require unique data disposal services.

Clearing physical data

It’s not unlikely that physical confidential documents will eventually join your collection of unwanted items. This is usually the case for businesses because they have been digitised and archived. However, if the documents are simply no longer needed because they’re historic and serve no further purpose, that doesn’t mean they don’t contain potentially sensitive information.

It is essential that you know how your confidential documents are being disposed of. There have been countless reports of sensitive documents being found in dumps and other completely unsafe locations. This practice not only endangers the people they concern, it also damages the reputation of the company who were responsible for them.

Clearing electronic and digital data

So you’ve shredded all the classified information that has no further purpose. Surely, that’s the tricky legal part out of the way?

Not if your office clearance is anything like the norm.

A typical office clearance will see at least one computer thrown out. We’re not just talking about straightforward removal operations where everything needs to be disposed of either. Sometimes businesses who are relocating won’t take every PC or Mac along with them. Perhaps it’s because the machines are outdated, slow, riddled with malware or just surplus to requirement.

Even if the computer has a broken power supply unit (PSU) or other defects that render it unusable, it probably still contains a functioning hard drive. This is the part of the computer that stores information, and it can be extracted and put to use in another machine. Because of this, any company must think of computers as a filing cabinet that contains bank details, medical records or any other personal information.

If you’re using a clearance company to clear your office, they will take care of this but you need to make sure they can destroy your data effectively and then prove that they have done so.

Due to an inefficient data destruction company, NHS Surrey discovered that sensitive information regarding 3000 of their patients had been accessed by someone who had acquired one of their machines on eBay.

Data destruction methods

These are the most common methods for performing data destruction, depending on the type of data.

  • Shredding
    While effective for DIY physical data destruction, this can be a laborious procedure. This is another reason why using a clearance company can make an office clearance easier and faster.
  • Overwriting
    For digital data, overwriting can be an effective solution. Conducted through the use of specific software by a professional company, it can be applied to specific parts or the entirety of a storage drive.
  • Degaussing
    Using a device called a degausser, data can be erased through removing or reducing the magnetic field on either a storage disk or drive. It is extremely effective as degaussers are exclusively designed for this purpose.
  • Using a screwdriver and hammer
    You can perform digital data destruction yourself, but you will want to read a guide on how to do it safely and thoroughly. Some companies also perform disk shredding, melting or other methods that render data unreadable.
  • Hiring a professional clearance company
    A professional clearance company can use the most appropriate methods for your requirement. As long as you can be provided with a legitimate Waste Carriers Licence and a detailed audit trail of your items,  This will ensure that your data destruction has been conducted professionally.

 


 

At Clearance Solutions we also try to make extra money through selling the stuff you don’t want to keep, but we use that extra money to reduce the cost of your office clearance.

So we may sell on parts of your unwanted computers, but only after we have provided you with certificates that prove we have destroyed your data (both physical and digital) thoroughly and completely.

 

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